domeba distribution GmbH takes the protection of your personal data very seriously and adheres strictly to the rules of data protection laws.

The use of our online offer is basically possible without an indication of personal data, however, deviating regulations may arise for the use of individual services. The following privacy policy clarifies you about the nature, scope and purpose of the processing of personal data (hereinafter also “data”) within our online offer and the related websites, functions and content as well as external online presences, such as our social media profiles (collectively referred to as “online offer”).

We point out that the internet-based data transmission has security gaps, a complete protection against access by third parties is thus impossible.

1. Definitions

In order to determine the terms used, such as “processing” or “controller”, we refer to the definitions in Article 4 of the General Data Protection Regulation (GDPR).

2. Controller

domeba distribution GmbH
Straße der Nationen 41 a/b
D – 09111 Chemnitz
Fon: +49 (0)371 4002080
E-Mail: info@domeba.de

3. Data protection officer

The data protection officer for domeba is:

Matthias Voh
domeba distribution GmbH
Straße der Nationen 41a/b
D – 09111 Chemnitz
E-Mail: datenschutz@domeba.de
Telefon: +49 (0)371 4002080

4. Cookies

On our website we use so-called cookies to recognize multiple uses of our offer by the same user / internet access holder. Cookies are small text files that your internet browser stores and saves on your computer. They serve to optimize our website and our offers. These are mostly so-called “session cookies”, which are deleted after the end of your visit.

However, sometimes these cookies give information to automatically recognize you. This recognition is based on the IP address stored in the cookies. The information obtained in this way serves to optimize our offers and to facilitate your access to our site.

You can prevent the installation of cookies by setting your browser accordingly. We point out, however, that you may not be able to use all the features of our website in this case.

The legal basis for the use of cookies, unless otherwise stated, is Article 6 (1) (f) GDPR.

5. Server data

For technical reasons, among other things, the following data that your internet browser transmits to us or to our web space provider is recorded (so-called server log files):

  • Browser type and version
  • operating system
  • website from which you visit us (referrer URL)
  • website you visit
  • Date and time of your access
  • internet Protocol (IP) address

These anonymous data are stored separately from any personal information that you may provide and so do not allow any conclusions to be drawn about a particular person. They are evaluated for the defense and traceability of attacks as well as for statistical purposes, in order to be able to optimize our internet appearance and our offers.

6. Compliance Letter (Newsletter)

If you would like to receive the Compliance Letter offered on the website, we will need your name and address, a valid e-mail address, and information that will allow us to verify that you are the owner of the e-mail address provided or that the owner agrees to the receipt of the newsletter. Further data is not collected. Your consent to the storage of the data, the e-mail address and their use for sending the newsletter can be revoked at any time.

Registration for our Compliance Letter is carried out in a so-called double opt-in procedure. This means that after signing up you will receive an e-mail asking you to confirm your registration. This confirmation is necessary so that nobody can register with external e-mail addresses. The applications for the Compliance Letter are logged in order to prove the registration process in accordance with the legal requirements. This includes the storage of the logon and the confirmation time, as well as the IP address. Likewise, changes to your data stored with the shipping service provider will be logged.

7. Contact

We offer you the opportunity to contact us by e-mail or via a contact form. In this case, the information you provide will be stored for the purpose of processing your contact. A passing on to third does not take place. A comparison of the data collected with data, which may be collected by other components of our site, is also not.

Your data may be stored in a Customer Relationship Management System (“CRM System”) or similar systems. Your data will be deleted from these systems if they are no longer required.

8. Service Desk

On our site, we offer you the opportunity to contact our service desk directly with your request. If you want to take advantage of this opportunity, we will collect from you your name and contact details, your company and information about what type, reproducibility and priority your described problem is. This data is collected and processed for the purpose of establishing contact within the framework of problem processing as well as for the associated internal documentation and, if necessary, billing.

Your data may be stored in a Customer Relationship Management System (“CRM System”) or similar systems. Your data will be deleted from these systems if they are no longer required.

When making a service desk request, please ensure that the transferred personal data is kept to a necessary minimum. It is your responsibility to ensure that you are authorized to transfer such personal information.

9. Webinar registration

On our site, we offer you the opportunity to sign up for various webinars on the subject of compliance management. If you want to take advantage of this opportunity, we will collect from you your name and contact details, your company and information about which webinars you want to sign up for. These data are collected for the purpose of establishing contact within the framework of the webinar implementation and for the associated reminder functions (eg reminder e-mail two days before the start of the event).

The registration for our webinars is done in a so-called double opt-in procedure. This means that after signing up you will receive an e-mail asking you to confirm your registration. This confirmation is necessary so that nobody can register with external e-mail addresses. The logins to the webinars are logged in order to prove the logon process according to the legal requirements. This includes the storage of the logon and the confirmation time, as well as the IP address. Likewise, changes to your data stored with the shipping service provider will be logged.

10. Test systems

On our site we offer you the opportunity to sign up for an iManSys test system. If you wish to take advantage of this opportunity, we will collect from you your name and contact details, your sales region attribution region, your company, including the number of employees, and your position within the company to provide you with optimized consulting services for your industry and application, and possibly a message from you to us. We use your information to provide you with test access and to set up your associated user, as well as to contact you in order to advise you during the test process.

Your data may be stored in a Customer Relationship Management System (“CRM System”) or similar systems. Your data will be deleted from these systems if they are no longer required.

When using the test systems, please note that it is up to you whether and which personal data you enter in these systems. When using real data, please ensure that you have the right to use this data. Please also note that to ensure optimal advice, domeba employees have access to your test system. For more information about data security and data protection in test systems, please contact us.

Registration for our test systems takes place in a so-called double-opt-in procedure. This means that after signing up you will receive an e-mail asking you to confirm your registration. This confirmation is necessary so that nobody can register with external e-mail addresses. The logins to the webinars are logged in order to prove the logon process according to the legal requirements. This includes the storage of the logon and the confirmation time, as well as the IP address. Likewise, changes to your data stored with the shipping service provider will be logged.

11. Usage analysis with Matomo

This website uses Matomo, an open source software for the statistical analysis of visitor access. Matomo uses so-called “cookies”, text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is stored on our server in Germany. The IP address is anonymized immediately after processing and prior to its storage. You can prevent the installation of cookies by setting your browser software accordingly; However, please be aware that if you do this you may not be able to use the full functionality of this website.

12. Use of Google Adwords

We use the Google advertising tool “Google Adwords” to promote our website. As part of this, we use the “Conversion Tracking” analytics service provided by Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043 USA, “Google”, on our website. If you have reached our website via a Google ad, a cookie will be stored on your computer. Cookies are small text files that your internet browser stores and saves on your computer. These so-called “conversion cookies” lose their validity after 30 days and are not used for your personal identification. If you visit certain pages on our website and the cookie has not expired yet, we and Google may recognize that you, as a user, clicked on one of our Google ads and were redirected to our site.

The information obtained through the “Conversion Cookies” is used by Google to create visitor statistics for our website. These statistics tell us the total number of users who clicked on our ad, as well as which pages on our site were subsequently accessed by the user. However, we and others via “Google Adwords” advertisers do not receive any information that personally identifies users.

You can prevent the installation of the “conversion cookies” by a corresponding setting of your browser, such as a browser setting that generally disables the automatic setting of cookies or specifically blocks only cookies from the domain “googleadservices.com”.

13. HubSpot

This website uses HubSpot, a software of HubSpot Inc., USA. This is an integrated software solution that optimizes our online marketing.

HubSpot uses so-called cookies (see section Cookies). You can prevent the installation of cookies by setting your browser accordingly. We point out, however, that in this case you may not be able to use all the functions of our website in full.

For more information about Hubspot Inc.’s Terms of Use and Privacy Policy, please visit http://www.hubspot.com/terms-of-service sowie http://www.hubspot.com/privacy-policy. All information we collect is subject to this Privacy Policy and is intended solely to optimize our marketing activities.

HubSpot is governed by the EU-US Privacy Shield Framework which provides an appropriate level of privacy (https://www.privacyshield.gov/participant?id=a2zt0000000TN8pAAG).

If you do not wish the information about your visit to be used for the described purposes, you can prevent the storage of cookies at any time by your browser settings.

14. Job application

You can apply under bewerbung@domeba.de for our vacancies or unsolicited. An application is also possible via external agencies such as StepStone, which forward your data to us accordingly.

For these cases, we will process personal information about you for the purpose of your application for employment, to the extent that this is necessary for the decision to establish employment with us.

The legal basis is § 26 para. 1 in conjunction with para. 8 sent. 2 BDSG. Furthermore, we may process personal data about you, as far as this is necessary to defend against asserted legal claims from the application process against us.

The legal basis is Art. 6 para. 1, letter f DSGVO; the legitimate interest is, for example, a burden of proof in proceedings under the General Equal Treatment Act (AGG).

Insofar as employment arises between you and us, pursuant to § 26 (1) BDSG we may further process the personal data you have already received for employment purposes, if this is necessary for the execution or termination of the employment relationship or for performance or fulfillment of required by law or a collective agreement, an operating or service agreement (collective agreement) and duties of employee representation.

We process data related to your application. This may include general personal information (such as name, address and contact details), details of your qualifications and education, or CVET information, or other information that you provide to us in connection with your application. Incidentally, we may process your publicly available job-related information, such as a profile in professional social media networks.

If we do not collect the data directly from you and you have an active profile at StepStone, or if you disclose an inactive or partially active profile as part of the application process, we may collect personal information about it.

We may transfer your personal information to companies affiliated with us, to the extent permitted by the purposes and legal basis set forth. Incidentally, personal data are processed on our behalf on the basis of contracts pursuant to Art. 28 GDPR, in particular by host providers or providers of applicant management systems.

Recipient of the data are the employees assigned with the recruiting, in particular Mrs. Ariane Werner.

We store your personal information as long as this is necessary to decide on your application. Insofar as an employment relationship between you and us does not materialize, we may also continue to store data as required to defend against possible legal claims. The application documents will be deleted three months after notification of the rejection decision, unless a longer storage due to litigation is required.

The provision of personal information is not required by law or contract, nor are you required to provide personal information. However, the provision of personal information is required to enter into a contract of employment with us. This means that unless you provide us with personal data when applying, we will not enter into any employment relationship with you.

StepStone

We process your application in particular via StepStone, so that on our behalf also the StepStone Deutschland GmbH and its subcontractors, which you can find at https://www.stepstone.de/ueber-stepstone/rechtliche-hinweise/allgemeine-geschaeftsbedingungen/#processors , are recipients. As part of our processing of your application by StepStone on our behalf, securities from Akamai Technologies, Inc are used, which may be transferred to the United States. . Akamai is Privacy Shield certified, so there is an appropriate level of privacy. The certification can be viewed at https://www.privacyshield.gov/participant?id=a2zt0000000Gn4RAAS&status=Active.

15. Maps

The website uses Open Street Maps to provide map data. The use of Open Street Maps on this website does not collect or process personal information. You can view the privacy policy of Open Street Maps at https://wiki.osmfoundation.org/wiki/Privacy_Policy.

16. Rights of the data subject

a. Information

You have the right to receive information about your personal data processed by us and to request access to your personal data and / or copies of this data. This includes information on the purpose of the use, the category of data used, their recipients and beneficiaries and, if possible, the planned duration of the data storage or, if that is not possible, the criteria for determining that duration.

b. Correction

You have the right to demand immediate correction of incorrect personal data concerning you. Taking into account the purposes of the processing, you have the right to request the completion of incomplete personal data, including by means of a supplementary statement.

c. Rectification

Insofar as the processing of your personal data takes place on the basis of Article 6 (1) (f) of the GDPR, you have the right, at any time, to object to the processing of such data for reasons arising from your particular situation. We will then no longer process such personal information unless we can demonstrate compelling legitimate grounds for processing that outweigh your interests, rights and freedoms, or the processing is for the purposes of asserting, exercising or defending legal claims.

d. Revocation

If processing is based on consent, you have the right to revoke consent at any time without affecting the lawfulness of the processing on the basis of the consent to revocation. For this you can contact us or our data protection officer at any time under the above mentioned data.

e. Deletion

You have the right to ask us to delete your personal information without delay and we are obliged to delete your personal information immediately if one of the following reasons applies:

  • The personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
  • They object to the processing and there are no legitimate reasons for the processing.
  • The personal data was processed unlawfully.
  • The deletion of personal data is required to fulfill a legal obligation under Union or national law to which we are subject.

This does not apply if processing is required

  • to fulfill a legal obligation that requires processing under the law of the Union or of the Member States to which we are subject.
  • to assert, exercise or defend legal claims

f. Restriction of processing

You have the right to ask us to restrict processing if one of the following conditions is met

  • The accuracy of your personal information is contested by you for a period of time that allows us to verify the accuracy of your personal information.
  • the processing is unlawful and you refuse to delete the personal data and instead demand the restriction of the use of personal data
  • We no longer need personal information for the purposes of processing, but you need it to assert, exercise or defend legal claims, or you have objected to processing, as long as it is not certain that our legitimate reasons outweigh yours.

If the processing has been restricted, these personal data may only be used with the consent of or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or for important public interest of the Union or of a Member State. If you have a limitation on processing, we will inform you before the restriction is lifted.

g. Complaint

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your place of residence, employment or the place of the alleged infringement, if you believe that the processing of your personal data is contrary to the GDPR contrary.

16. Change of privacy policy

We reserve the right to change this privacy policy in accordance with the data protection regulations. The current version can be found here on this website.

This statement uses excerpts from the sample privacy policy of the law firm Weiß & Partner and the sample privacy policy of StepStone.

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